Fleet compliance management is more than just checking boxes for the DOT. It’s the foundation that keeps your business safe, your vehicles on the road, and your reputation intact.
At its core, compliance management means ensuring your fleet and every driver meets FMCSA and DOT regulations. From driver files and drug testing to maintenance logs, each detail must be accurate, current, and ready when an auditor comes calling.
The problem? Most fleets still juggle spreadsheets, sticky notes, and too many vendors. Paperwork piles up. Deadlines slip. Stress builds.
That’s where Foley’s platform steps in. It replaces scattered processes with one simple solution: automation that keeps you compliant without all the manual tracking.
Regulations are tightening, and the margin for error is shrinking. A single expired medical card or missed inspection can lead to steep fines, lost revenue, or worse, downtime that eats into your profits.
Good compliance management does more than protect your fleet from penalties. It also:
Keeps your operation running safely and efficiently.
Reduces risk by catching problems early.
Supports growth by improving CSA scores and insurance outcomes.
When compliance runs smoothly, your entire operation benefits.
DOT regulations impact every part of your operation, from your drivers to your equipment. Managing compliance well means keeping these key areas visible and organized.
1. Driver Qualification Files (DQFs)
Your DQFs are the backbone of compliance. Each must include an employment application, CDL copy, prior employer verifications, MVR, medical certificate, and annual reviews.
Why it matters: Missing or outdated files are one of the fastest ways to trigger a violation.
Foley’s advantage: Digital driver qualification files stay organized automatically. You’ll always know which files are complete, which need attention, and when renewals are due.
Pulling annual MVRs used to be enough. Today, it’s not. A driver’s record can change overnight, putting your company at risk before you even know it.
The smarter approach: Continuous MVR monitoring provides real-time alerts whenever a driver’s record changes, giving you time to act before it becomes a problem.
Foley’s advantage: Real-time MVR monitoring gives you immediate visibility into license status or violations, helping you respond faster and stay compliant year-round.
DOT-mandated drug and alcohol testing ensures safety-sensitive drivers are fit for duty. Between pre-employment, random, and post-accident testing, managing compliance manually is time-consuming and error-prone.
Foley’s advantage: Foley’s drug and alcohol testing program automates scheduling, random pool management, and result tracking. It also manages FMCSA Clearinghouse checks, so your compliance program runs smoothly from start to finish.
Medical cards are small but mighty when it comes to compliance. An expired card can take a driver, and your truck, off the road instantly.
Foley’s advantage: Automated reminders ensure you never miss a renewal. Foley links each medical certificate directly to the driver’s MVR and DQF, giving you one connected view of compliance health.
A safe fleet starts with safe vehicles. Preventive maintenance and accurate documentation are key to avoiding roadside violations.
Your responsibilities:
Maintain annual inspection certificates.
Conduct daily pre- and post-trip inspections.
Keep repair and maintenance logs up to date.
Foley’s advantage: Centralized recordkeeping keeps inspection and service data organized. You can access any document instantly, whether for an audit or an internal review.
DOT fines can reach thousands of dollars per violation. But the financial cost is only part of the problem. Poor compliance can also lead to:
Increased insurance premiums.
Damaged CSA scores that affect business opportunities.
Operational downtime and driver frustration.
A single oversight can ripple through your organization. The solution isn’t more people or paperwork—it’s better systems.
Manual compliance worked when fleets were smaller and regulations were simpler. Now, the pace of business demands automation.
Compliance software connects every part of your operation—drivers, vehicles, testing, and records—so you can see what’s complete and what needs attention at a glance.
With Foley’s platform, you can:
Automate reminders for renewals and required updates.
Get real-time alerts for driver or vehicle changes.
Access organized, audit-ready documentation anytime.
Replace multiple vendors with one reliable solution.
The result is a compliance program that feels effortless, scalable, and built for modern fleets.
Foley’s platform isn’t theory—it’s working every day for fleets of every size.
Aero BridgeWorks saved over $40,000 per year by automating file management and compliance tasks.
Pet Food Experts grew its fleet while maintaining compliance visibility and cutting administrative work by 25 percent.
Stanley Tree Service streamlined compliance for both CDL and non-CDL drivers across multiple locations, reducing paperwork and improving oversight.
These success stories all point to one truth: automation turns compliance from a pain point into a performance advantage.
When evaluating fleet compliance solutions, look for one that makes your life easier, not more complicated.
The right partner will:
Bring all driver, vehicle, and testing data together.
Provide automation and continuous monitoring.
Deliver clear dashboards and reporting.
Scale with your business growth.
Foley’s platform checks every box. It’s built specifically for regulated fleets that want confidence, not complexity.
Managing compliance shouldn’t be a guessing game. Foley gives you everything you need to stay organized, proactive, and protected.
You’ll spend less time chasing files and more time focusing on growth and safety.
Automate compliance tracking and reminders.
Stay on top of every driver and vehicle record.
Protect your fleet’s safety, reputation, and bottom line.
Request a demo to see how Foley’s platform simplifies compliance management for fleets of any size.