---
title: Tracking Queries in the DOT Clearinghouse
description: Now that the first annual DOT Clearinghouse query deadline is behind us, it’s important to learn how to manage your queries on an ongoing basis...
---

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# [Tracking Queries in the DOT Clearinghouse](https://www.foley.io/articles/tracking-queries-in-the-dot-clearinghouse)

 Written by [Scott Mogensen](https://www.foley.io/articles/author/scott-mogensen) | Apr 22, 2021 4:00:00 AM

Now that the first annual DOT Clearinghouse query deadline is behind us, it’s important to learn how to manage your queries on an ongoing basis – as well as the recordkeeping requirements.

From viewing the results of a pre-employment query to ensuring you’ve run an annual query on each driver, the Query History section of your Clearinghouse dashboard is a useful tool to understanding your company’s compliance with the new [DOT Clearinghouse regulation](https://www.foleyservices.com/dot-clearinghouse/).

Within this area of the dashboard, you’ll find all of the query records for the drivers at your company – whether they were run by you, a Clearinghouse assistant or a Third Party Administrator.

[Get Help Managing Your Clearinghouse Requirements](https://www.foleyservices.com/dot-clearinghouse/)

## How to Access Your Clearinghouse Query History

To access this area of your Clearinghouse account, click on the “**My Dashboard**” menu and select “**Query History**” from the Queries submenu.

Here, you’ll be able to view and filter through a history of every query that has been run on behalf of your company.

[Related: Visit Our Clearinghouse Resources Center ](https://www.foleyservices.com/clearinghouse-overview/)

## Filtering & Viewing Clearinghouse Query Data

On the left side of the Query History page, you can filter your results by “**Query Type**,” “**Query Status**,” “**Query Result**,” or “**Timeframe**.” So, if you want to view a list of all pre-employment queries that you’ve run in the last 30 days, or are looking for a list of all open queries, you can easily find what you’re looking for.

You also have the option of searching by a driver’s name or CDL number.

## Understanding Clearinghouse Query Types

Each record will have a “Query Type” associated with it, which indicates the type of query that was run for that driver:

- **Limited Query**: A basic, limited query that showed only whether there was a record for that driver in the Clearinghouse.
- **Pre-Employment Query**: A full query of the driver’s record that must be run as part of the pre-hire process.
- **Limited-to-Full Query**: A limited query that resulted in a Clearinghouse “hit” for the driver and then necessitated a full query to be run within 24 hours.

You’ll also be able to see whether the driver is prohibited or “not prohibited” based on the results of the query.

[Have Questions About the DOT Clearinghouse? We Can Help!](https://www.foleyservices.com/dot-clearinghouse/)

## Color Coded Clearinghouse Queries

If action is required on your behalf, the queries will have either a red or a yellow border:

- **A yellow border** indicates that the driver needs to provide their consent for the requested query.
- **A red border** indicates a more urgent matter: that you haven’t requested consent to run a full query (or the driver didn’t give consent) within the designated timeframe or that a query came back with a “driver prohibited” result. **In all cases, the driver must be pulled from safety-sensitive functions until the issue is resolved.**

This Query History page is a good tool for tracking queries within your company and should be viewed periodically to ensure you’re operating compliantly. If you have additional questions about the DOT Clearinghouse, please view our [Resources Center](https://www.foleyservices.com/dot-clearinghouse-resources/) here.

[View full post](https://www.foley.io/articles/tracking-queries-in-the-dot-clearinghouse)

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