DOT Compliance Services: Stay Compliant with Foley's Compliance Solution

What Are DOT Compliance Services

DOT (Department of Transportation) or USDOT compliance services help motor carriers meet and maintain federal safety standards set by the Federal Motor Carrier Safety Administration (FMCSA). They cover driver qualification, medical certification, drug and alcohol testing, motor vehicle records (MVRs), hours of service (HOS), vehicle inspections, and audit readiness.

For most fleets, the challenge isn’t knowing regulations exist—it’s keeping every document current, catching risks early, and proving compliance on demand. That’s where Foley’s software-led approach makes the difference: one platform, automated workflows, real-time alerts, and audit-ready records you can trust.

See how a modern platform simplifies compliance for every driver. Request a demo.

Who Needs Our Services to Stay Compliant with DOT Regulations?

Any business operating commercial motor vehicles (CMVs) on public roads needs a structured approach to compliance, whether you manage one truck or hundreds. Foley supports:

• Owner-operators and small fleets that need an affordable way to stay compliant without extra admin staff.

• Mid-market and enterprise fleets that want visibility and standardization across multiple terminals or locations.

• Mixed fleets with CDL and non-CDL drivers in industries like trucking, construction, ready-mix and pumping, aggregates, utilities, and distribution, where field operations move fast and paperwork must keep up.

What’s Included in DOT Compliance Services

Foley’s solution covers the core compliance pillars the FMCSA reviews during audits and roadside inspections—delivered through one secure platform.

Driver Qualification Files (DQFs)

Create and maintain complete, audit-ready files for each driver: application, CDL copy, prior employer verifications, medical certificate, annual MVR and review, and annual certification of violations.

How Foley helps: Digital driver files with expiration tracking and automated reminders keep you current year-round.

Continuous MVR Monitoring

Beyond initial and annual MVR pulls, continuous monitoring alerts you when license status or violations change—so you can act before risk escalates.

How Foley helps: Real-time MVR monitoring that surfaces new activity immediately.

DOT Drug and& Alcohol Testing Management

Set up and manage a compliant testing program: pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-ups—plus FMCSA Clearinghouse checks and reporting.

How Foley helps: Automated drug & alcohol testing workflows, result storage, random pool management, and Clearinghouse support.

Medical Certificates (DOT Physicals)

Track medical card validity, renewals, and linkage to each driver’s MVR.

How Foley helps: Digital tracking with reminders so medical certificates stay current and connected.

Hours of Service Support

Help your team maintain clean, accurate HOS and ELD records and retain required logs for audits.

How Foley helps: Policy templates, program structure, and file organization to streamline HOS admin and internal spot checks.

Vehicle Inspections & Maintenance Records

Keep annual inspections, repair history, and DVIR records organized and accessible.

How Foley helps: Centralized storage and retrieval alongside driver files for fast, clean submissions during audits.

Audit Readiness & CSA Visibility

Organize documentation for new-entrant and compliance reviews, and monitor CSA-related activity to reduce the chance of repeat violations.

How Foley helps: Proactive monitoring, task queues, and an always-ready document console for fast responses to investigators or insurance underwriters.

How Foley’s DOT Compliance Services Work

1. Assessment & Setup – We review your current program, import existing records, and align your requirements with Foley’s workflows.

2. Digitize & Standardize – Driver files, test results, MVRs, medical cards, and inspection records move into one structured system with consistent naming and retention rules.

3. Automate & Monitor – Continuous monitoring, renewal reminders, random selections, and task assignments keep your team ahead of deadlines without chasing paperwork.

4. Report & Improve – Dashboards show what’s complete, what’s due, and where risk is rising. You’ll know what to fix before an audit finds it.

Want to see the workflows your team would use every day? Request a demo.

Packages and Pricing: What’s Right for Your Fleet's Compliance Needs?

Foley supports fleets of all sizes with tiered options. Pricing is straightforward and scales with your needs.

• Essential – Core compliance for smaller fleets and new entrants: digital driver files, continuous MVR monitoring, drug and alcohol testing management, medical card tracking, and audit-ready storage.

• Advanced – Adds more automation and program oversight for growing fleets and multi-site operations.

• Enterprise – Build a compliance operating system that integrates across locations and teams, with advanced analytics and controls.

Explore options and what’s included at foley.io/pricing.

Why Fleets Choose Foley for FMCSA Compliance

One platform, fewer vendors – Replace point solutions with an integrated system for driver files, MVRs, testing, medicals, and audit readiness.

Real-time visibility – See expirations and risks before they cost you loads, reputation, or cash.

Audit-ready, always – Organized records and clear status tracking reduce stress and save time during reviews and insurance renewals.

Faster hiring, cleaner onboarding – Tools like Apply by License allow candidates to start faster (license photo capture can auto-populate data), and your team sees potential red flags earlier.

Results from Real Fleets

Construction – Aero BridgeWorks
Automating compliance helped the team eliminate manual chasing and save over $40,000 annually, while maintaining 100% file completion and timely renewals.
Read the full case study →

Distribution – Pet Food Experts
As their footprint grew, Foley supported scale—improving visibility and saving admin time with continuous monitoring and standardized records across locations.
Read the full case study →

Concrete & Pumping – PKS Concrete
Digital files, MVR monitoring, and drug and alcohol workflows reduced delays and “audit anxiety,” improving onboarding speed and operational confidence.
Read the full case study →

Multi-location – Lindenmeyr Munroe
Standardization and monitoring improved measured compliance from the mid-70s to the mid-90s within a quarter—replacing reactive work with proactive oversight.
Read the full case study →

Small Fleet – Samoan Transportation
New entrant to trucking; achieved three years audit-free by leveraging Foley’s Audit Risk Monitor for CSA visibility and early risk detection.
Read the full case study →

Mixed Fleet – Stanley Tree Service
Standardized compliance processes across CDL and non-CDL drivers, reducing manual work and simplifying safety oversight.
Read the full case study →

Frequently Asked Questions

What’s included in DOT compliance services?
Core components include driver qualification files, MVR monitoring, alcohol and drug testing management (including Clearinghouse), medical card tracking, vehicle inspection documentation, HOS support, and audit readiness.

Do small fleets really need this?
Yes. If your vehicles meet CMV thresholds, you’re subject to FMCSA rules—regardless of fleet size. Foley’s Essential package is designed for one- to five-truck operations that need protection without extra headcount.

How fast can we get DOT audit-ready?
Most fleets see immediate improvements once records are digitized and monitoring starts. Timelines depend on document volume and prior program gaps.

Can Foley work with our existing tools?
Yes. We’ll align your processes and make recommendations to reduce duplicate work and vendor overlap all while helping you meet DOT compliance requirements.

How does this help insurance?
Clean records, continuous monitoring, and strong CSA performance can improve your risk posture and strengthen underwriting conversations.

Get a Compliance Program That Protects Your Business

If safety and compliance tasks are scattered across spreadsheets, shared drives, and multiple vendors, you’re spending too much time—and carrying more risk than you need.

Foley brings everything into one platform with automation and oversight built in, so your team stays focused on what moves the business forward.

• Consolidate driver files, MVRs, medicals, and testing

• Automate reminders, monitoring, and task assignments

• Be ready for DOT compliance audits and insurance reviews any day of the year

Request a demo to see how Foley’s DOT compliance services fit your fleet.
Or compare packages at foley.io/pricing.